How to install and use Zoom properly

As CoVID-19 is spreading across the world, everyone has been affected in different ways. If we want to stop the virus from spreading too fast, we have to abide by quarantine rules, but this poses a problem since offices are closed, travel is restricted and all workers face major problems to manage to keep their jobs.

Since now we’re forced to work from home, people need a fast and simple way to perform teleconferences and that is where Zoom comes in.

What is Zoom?

Zoom is the most popular video communications platform on internet right now, since everyone is starting to use it for many different reasons, like keeping in touch with their friends and family. This platform has gained a lot of popularity in no time; many experts think the reason behind this is that Zoom offers convenient tools which improve productivity for professionals by facilitating the exchange of all kinds of information.

How to Download and Install Zoom

Where can I download Zoom?

There are a few essential steps to download Zoom, since you have to create an account and activate it before using it. Although you can work with Zoom from its website, it’s advisable to download the application as it’s more practical in the long term. If you’re just starting, there are two ways of getting into Zoom, by joining an existing account or creating your own account.

  • If you’re invited to join an existing account, you will receive an email from Zoom, in which you only have to click on the “activate your Zoom account” button.
  • To create your own account, go to zoom.us/signup and put in your email address.
  • You will receive an email from Zoom.
  • Click the “activate account” button.
  • Download the Zoom desktop client on the download page on Zoom’s website.
  • If you wish to download it onto your mobile device, you can install the Zoom app, available for Android, iOS and Windows mobile too.

What is Zoom used for?

The main goal of the platform is to simplify remote communication for work meetings, online classes and different forums. If you need to carry out a video conference, but you want it to be easy to use, quick and with few limitations, we recommend downloading Zoom.

Skype was once the favourite tool for video calls, but Zoom has taken its place and removed Microsoft’s software from the top of the list, since this new platform contains many useful features in a more streamlined package with easier controls and less restrictions. You can use Zoom to keep in touch with your colleagues by video calls, schedule online meetings and even perform collaborative tasks.

Zoom’s Highlights

If you’re looking forward to downloading this software for your computer, smartphone or tablet, let us tell you the basics so you have an idea of all the wonderful things that you can do with Zoom.

Host online meetings

Let’s start generally, as the primary function of Zoom is to perform video conferences. For this you can create and host a meeting or you can join someone else’s meeting. If you’re the one hosting, you can set up different aspects of the meeting according to the purpose for which you are using the call.

Share screen

If you want to show your work to the other participants of the conversation, Zoom lets you share your screen with them during the meeting. That way you can perform a presentation live using very simple steps, as you can share music and sounds as well. While this option is available to the host, you can also let other participants share their screens if they wish to.

Share files

Information sharing is required in any conference, since the participants need to show facts to support what they’re saying. If you have an important document that you want to show to the other participants, you can use the file-sharing tab, in which you’ll find different applications like Google Drive, OneDrive and Dropbox, to share the documents or just upload them from your PC for the rest of the audience.

Chat

As the host of a meeting, you can set the chat option so all the participants can exchange messages during the video conference. If you don’t want your participants to get distracted, you can set the preferences for them to exchange messages with the host only, everyone publicly or everyone publicly and privately.

Record

While casual conversation doesn’t generally need to be recorded, work conferences and classes can be pretty useful to save, since you can use this recording to share it with everyone who is interested in it later. Of course this option is only available to the host of the meeting.

How to properly use Zoom

Since this app is new and not everybody really knows how it works, there are a few features that you might miss when you’re using it. Even though there are many advanced tricks on Zoom, this software is still quite simple to manage, that’s why we’re going to give you a quick and simple guide to properly use your Zoom account once it’s activated.

How can I schedule a meeting?

  • Sign in on Zoom
  • Click on the “Meetings” option
  • Click on “Schedule a Meeting”
  • Here you have to setup the specifications of your meetings like the time and the date.
  • There are other options available to you, but those are optional.
  • Click “Save” and you’re good to go.

Start a meeting as the host.

  • Open Zoom’s desktop client or app
  • Under “Upcoming meetings” go to the one that you want and click the “Start” button next to it
  • Invite others to your meeting by sharing the link that you get after pressing “Copy the invitation”

If you want to join to the meeting of another user, you only have to ask them for the invitation and click on the link, but you can also click on the “join” button on your Zoom client or app and the enter the Meeting ID that you wish to visit.